GUIDELINES FOR CIDOC’03 PAPERS

Submission Deadlines: Papers with Copyright Form are due to August 10, 2003.

All papers must be original and available for publication in the hard copy Selected Papers, on the conference Web site, and on CD-ROM.

Copyright Clearance
It is the author's responsibility to obtain written permission for all illustrations included in your paper, any quotations from unpublished material. Please fax the signed Copyright Release Form (below) when you submit your paper.

Paper Content
Papers should follow the accepted abstract, although additional material can be added. All papers should begin with the title, author's name(s), institution(s), country, abstract (approximately 100 to 250 words), and 5-7 keywords. Recommended length of a paper is 5,000 words (longer may be considered).

General Style
Papers should be laid out for A4 paper, with 1" margins. Please double-space all materials. Do NOT include your illustrations in your text. Mark the place where illustrations should appear with the figure filename and a full caption (including the URL for screen shots). Sample Caption:

Fig. 1: The Home Page of the State Hermitage Museum
http://www.hermitagemuseum.org

Citations

Do NOT use footnotes.

Citation of an author's work or Web site in the text should follow the author-date method; the surname of the author(s) and the year of publication should appear in text.

For example:
Jones (2001) found that...
Recent research (Petrov, 2002) has shown that...
... at the State Russian Museum site (http://www.rusmuseum.ru)

References to items cited in your paper text should be listed at the end of the paper, under the sub-heading References.
Format references taken from Archives and Museums Informatics sample are as follows (these are not real citations):

Book:
Jones, C. L. (1998). Museum communication and bibliometrics. London: Oxford University Press.

Chapter in a Book:
Miller, L. & H. Link, (1994). New ways to publicize museums. In P. Phillips (Ed.) Museology and you. New York: Bantam Books, 222-234.

Journal Article:
Bearman, D. (1995). Standards for networked cultural heritage. Archives and Museum Informatics, Cultural Heritage Informatics Quarterly 9, 279-307.

Proceedings:
McKenzie, J. (1997). Building a virtual community. In D. Bearman & J. Trant (Eds.) Museums and the Web, Selected papers from Museums and the Web 97. Pittsburgh: Archives & Museum Informatics. 77-86.

Electronic Materials with No Printed Analogue:
Kren, E. (1998) and D. Marx, A virtual fine arts museum on the web. In D. Bearman & J. Trant (Eds.) Museums and the Web 98 Proceedings. CD ROM. Archives & Museum Informatics, 1998.

Web Site:
To cite a Web site in your text (but not a specific document), it is sufficient to give the address (e.g., http://www.kunstkamera.ru) parenthetically.

Author's Details
Include a one paragraph author's vita of no more than 500 words, and full author's contact details with your paper regardless of whether CIDOC have this data on file already.

Technical Formats

Papers

Papers should be submitted in Microsoft Word (.DOC) or Rich Text Format (.RTF) format. Name the file with the last name of the first author and the appropriate extension (.doc or .rtf). For example, the text of a paper by Tatyana Petrova would be named: petrova.rtf. Please DO NOT call your paper "CIDOC" or "cidoc03". This guarantees it will get confused with another paper. Please check files for viruses before you submit them.

Illustrations

DO NOT EMBED YOUR FIGURES INSIDE A WORD PROCESSING FILE. Do not include them in your Word or .rtf file. Illustrations should be submitted as separate files in .GIF or .JPG format. Name illustrations with last name of the first author, figure number and extension. For example, petrova.fig1.jpg. Images for on-line publication must not be more than 400 pixels in width. If larger images are necessary for legibility, create thumbnails of this maximum size and also provide a larger image of a maximum 1000x760 pixels that can be displayed as a linked page outside the visual context of the paper.

If you have any questions about the technical format of your paper, email: kurenkova@rusmuseum.ru for more information.

The International Council for Museums
The International Committee for Documentation (ICOM-CIDOC)
The State Russian Museum
The State Hermitage Museum

Copyright Release Form

I/We ___________________________________________________________________________
________________________________________________________________________________
[print name(s)]

hereby assign copyright in my / our paper entitled :
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
prepared for the International Committee for Documentation (ICOM-CIDOC) Conference (CIDOC’03), September 1-5, 2003, to CIDOC. I/We certify that I/we have the requisite rights and permissions to make this assignment, and that I/we have, specifically, obtained any and all required permissions for the reproduction of any included illustrations, tables, or extended quotations from other copyright holders. I/We understand that this paper may be published on the World Wide Web, and/or on CD-ROM, and/or in paper format as part of the Proceedings of the CIDOC’03 conference.

However, assignment of copyright for such uses in no way limits my/our own distribution of copies of the paper as published. I/We may republish the paper, providing any republication credits CIDOC as the original publisher, and CIDOC’03 as the original venue for the paper.

Signed: ___________________________________ Date: ____________________________
Signed: ___________________________________ Date: ____________________________

(Additional Authors can sign on the reverse side).

Please fax this form no later than August 10, 2003 to +7(812) 314-4153

Papers that are not submitted by the deadline, or that do not follow the Guidelines, may not be published.